Yes, you can update existing documents, while still having access to both the old and new version of the document.
This ensures that all team members have access to the latest information while retaining the ability to review previous versions, providing a complete audit trail.
- Updating a document
- Viewing older versions of a document
Updating an existing document
This process ensures that the document remains the single source of truth, preserving its revision history and facilitating efficient document management.
Web
1. Enter the project containing the document you want to update.
2. Navigate to the document.
3. Click the three vertical dots on the right hand side of the document, and select Update.
4. Find and select the updated version of the document, and say something about what has changed from the previous version of the document. Click Save.
5. The document has now been updated. The latest version of any document will always be shown when opening a document. To view older versions of documents in Fonn web, click here.
Additionally, Fonn includes a built-in comparison tool that allows users to review differences between document versions and update only the modified pages while retaining the document’s version history.
iOS
1. Enter the project containing the document you want to update.
2. Navigate to the document.
3. Tap the document. While the document is open, tap the three vertical dots on the right hand side.
4. Select Update.
5. Find and select the updated version of the document, and say something about what has changed from the previous version of the document. Click Save.
6. The document has now been updated. The latest version of any document will always be shown when opening a document. To view older versions of documents in Fonn iOS, click here.
Additionally, Fonn includes a built-in comparison tool that allows users to review differences between document versions and update only the modified pages while retaining the document’s version history.
Android
1. Enter the project containing the document you want to update.
2. Navigate to the document.
3. Tap the document. While the document is open, tap the three vertical dots on the right hand side.
4. Select Update document
5. Find and select the updated version of the document, and say something about what has changed from the previous version of the document. Click the Checkmark to save.
The document has now been updated. The latest version of any document will always be shown when opening a document. To view older versions of documents in Fonn Android, click here. Additionally, Fonn includes a built-in comparison tool that allows users to review differences between document versions and update only the modified pages while retaining the document’s version history.
Tracking and Filtering Document Updates
To list all drawings or documents uploaded or updated since a specific date:
Open the project and navigate to the Documents section.
Click on Filters.
Set the Upload Date and/or Updated Date filter to be after your target date (e.g., [target date]).
Review the filtered document list, which will display all drawings matching the criteria.
Optionally, export the filtered document list for a comprehensive overview. This feature helps you quickly identify recent updates and ensures you are working with the most current documents.
Viewing older versions of updated documents
When uploading a new version, include a clear revision title or identifier, the revision date, and a brief description of the changes. This practice ensures clarity and facilitates collaboration among team members.
Web
1. Go to the document
2. On the right side you will see Versions X.
3. Click the arrow, to the right of Versions X
4. You will see all versions of the document, with comments and time of upload.
iOS
1. Open the document
2. Tap the orange arrow in the bottom right. This is also where you see comments on the newest version.
3. Tap on Previous versions
4. You will see all versions of the document, who uploaded each version and when it was updated.
Android
1. Open the document
2. Pull up from the bottom, to reveal additional information. This is also where you see comments on the newest version.
3. Tap on Versions.
4. You will see all versions of the document, who uploaded each version and when it was updated.
